Child Okeford Parish Council
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Minutes of the last Meeting
The Ordinary Meeting of this Parish Council was held at the Community Centre on Monday the 2nd June 2008, at 7-30pm.
| Action by | ||||
| 214 | Attendance |
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All Councillors attended with the exception of Wendy Addley, who sent her apologies for her absence. Six parishioners attended together with the Clerk. Apologies for absence were also received from Debroah Croney and Angus Campbell. Sylvia Holdeman presided. |
Noted | |||
| 215 | Declarations of Interest |
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No Declarations of Interest were received. |
Noted | |||
| 216 | Minutes |
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| The minutes of the Meetings held on the 19th March and the 7th April 2008, having been previously circulated, were confirmed and signed after item 188 had been amended. | Clerk | |||
| 217 |
Matters Arising |
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| a | A letter was tabled from the County Council regarding the impact on the village resulting from the closure of Durweston Bridge. Improved signage is required when Child Okeford is on a diversionary route again. No effective suggestions were offered concerning hap-hazard parking in the High Street. | Clerk | ||
| b | A letter was read from the County Council advising that the recent road works requested will be carried out shortly. | Clerk | ||
| c | The Clerk reported that Sturminster Newton Town Council will be proceeding with the scheme to purchase a communal SID in the next month or so. |
Clerk | ||
| 218 | Public Participation |
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| a | A parishioner queried the term 'Village' Fund Raising Committee in accordance with Rec. 7 of the CO&H Parish Plan’ under minute 209c, stating that the terminology used infers a much wider area of benefit than that specified in the Plan. His comments were accepted. |
Noted | ||
| 219 | Reports |
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| a | Alan Blundell gave a report on the public rights of way by saying:
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Noted | ||
| b | A report was read from Deborah Croney, our District Councillor, a copy of which is attached hereto. | Noted | ||
| c | Tim Cotton reported on the meeting of the Environment Committee and highlighted the need for more members. | Noted | ||
| d | Carrie Lewis reported that a meeting is to be held on the 17th June 2008 to discuss the planned closure of the Blandford Leisure Centre. Details to be placed on the notice board. |
Clerk | ||
| 220 |
Parish Meeting |
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a |
It was agreed to defer the decision on whether to hold a Parish Meeting in June/July, pending a decision on the future of the Post Office. |
Noted | ||
| 221 | Recreation Ground |
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| a | The agreement granting the School access across the Recreation Ground has been returned for additional signatures to be added. | Clerk | ||
| b | The decision to permit the school children to use the Recreation Ground during lunch times was deferred pending the views of the Child Okeford PFA, to be formulated at a meeting to be held on the 9th June 2008. Susan Marsh is to be invited to attend and the Parish Council will be represented by Sylvia Holdeman, Wendy Addley and Marion Carpenter. | Clerk | ||
| c | The resignation of David Fielding to maintain the play area was accepted with regret. It was agreed to advertise the vacancy on the notice board. | Clerk | ||
| d | A request was received from the Football Club through the Child Okeford Playing field Association for the urinals to be removed to create more space in the dressing rooms. Before making a decision Council requested an estimate for their reinstatement, against possible future need. | B Curtis & Clerk |
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| e | In response to a request from the owner of the Old Dairy, the Clerk was instructed to arrange a meeting with Marcus Underly, the tree surgeon, to discuss cutting back the trees that overhang his property. |
Clerk | ||
| 222 | Planning |
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| a | The following decisions were tabled: 2/2008/0363& 0365 to restore the timber gates and stone gate posts at Little Stream, The Hollow – approved. |
Noted | ||
| b | The Clerk reported on discussions he had had with Steve Graeser on several enforcement matters. |
Noted | ||
| 223 | War Memorial |
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| a | This item was held over to the next meeting pending a site meeting with Barry Lewis on Monday the 9th June 2008, to establish our requirements to permit him to prepare a quotation. |
Clerk | ||
| 224 | Highway Matters |
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| a | T |
Clerk | ||
| 225 | Finance |
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a |
It was proposed by Carrie Lewis, seconded by Angie Derek Duke and carried unanimously that the following cheques are signed:
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Clerk/RFO | ||
| b | The Clerk reported the receipt of £267.50 from the Allianz in settlement of a claim for damage to the bus shelter. The sum of £30.00 has been accepted for damage to the War Memorial surround, which represents half the cost of reinstatement ostensibly because our witness did not submit a statement. |
Clerk/RFO | ||
| c | The Clerk reported that he had responded to the requirements of the Internal Auditor by providing additional columns in the Cash Book and extending the Clerk’s Procedural Notes. Full report pending. | Noted | ||
| d | The Clerk presented his report on the Finance Seminar he attended on the 15th May 2008. Resulting from this it was agreed to extend our procedures in respect to weekly inspections of Council property and annual risk assessment. These matters are to be discussed at the next meeting. | |||
| e | The following are the details of both accounts: | |||
| No 1 account Opening Balance |
£9,985.73 |
RFO | ||
| Plus insurance claim-bus shelter | £267.50 | |||
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Less cheques as above |
£945.02 | |||
| Balance in hand |
£9,308.21 |
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| No 2 account | ||||
| Balance in hand | £315.36 | |||
| Total Closing Balance | £9,623.57 | |||
| 226 | Correspondence |
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| a | A number of items were presented and left on the table. |
Noted | ||
| 227 | Other Business |
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| a | The following items were raised:
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Clerk | ||
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The Chairman declared the meeting closed at 9.10pm. |
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Signed ………………………………… Presiding Chairman Date ……………………
(To be signed and dated by the presiding chairman after approval at the next Parish Council meeting)
