Child Okeford Parish Council
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Minutes of the last Meeting
The ORDINARY MEETING of this Parish Council was held at the Community Centre on Monday the 4th February 2008, at 7-30pm.
| Action by | ||||
| 149 |
Attendance |
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All Councillors attended with the exception of Sylvia Holdeman and Derek Duke who sent their apologies for their absence. Six parishioners, Deborah Croney (part time) and the Clerk also attended. Apologies for absence were also received from Angus Campbell. Angie Schwier presided. |
Noted | |||
| 150 | Declarations of Interest |
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No Declarations of Interest were declared. |
Noted | |||
| 151 |
Minutes |
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The Minutes of the Ordinary Meeting held on the 7th January 2008, having been previously circulated, were confirmed and signed. |
Clerk | |||
| 152 | Matters Arising |
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a |
The Clerk reported from previous correspondence, that Dorset Police would not welcome the public’s involvement in monitoring the speed of vehicles passing the SID. | Noted | ||
| b | A letter was read from DCC stating that the 7½ tonne weight restriction signage is in order and suggesting that any remedial action should be pursued through the police. | Noted | ||
| c | A letter was read from the owner of the property in Duck Street stating that the reason that the stump is seemingly protruding over the highway is because the bank has been eroded away by large vehicles. He is currently discussing the matter with the highway authority and will report back. |
Noted | ||
| 153 |
Public Participation |
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| a | Concern was expressed over the congestion caused by parking the fish and chip van at the Cross, the alleged lack of respect shown by some patrons towards the War Memorial and the fact that the 'A' board is being left there for extended periods, which poses a potential hazard to both pedestrians and drivers. It was agreed to inquire whether the van could use the hall car park. The Clerk to investigate. | Clerk | ||
| b | It was reported that HGVs are regularly turning into the Cross, mistaking it for the Shaftesbury Road. The Chairman replied that two ‘no through signs’ will be placed there shortly. | Noted | ||
| c | It was agreed to request the County Council to install protective bollards on the verges in the Hollow and at the entrance to Knott’s Close. | Clerk | ||
| 154 |
Reports |
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| a |
Debbie Croney, our District Councillor, reported as follows:
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Noted | ||
| b | Carrie Lewis’ report is appended hereto. |
Noted | ||
| 155 | Local Initiative & VDS |
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| a | In Derek’s absence the Clerk read his report which informed Council that at the recent NDDC Working Party, greater savings had been made than expected and as result NDDC would continue to support CAB and Treads, but only at the current level. Derek recommended that support should be given to CAB in accordance with our budgetary proposals. | Noted | ||
| b | The VDS and the accompanying Guidelines and Recommendations have been posted on the website. It was agreed to send copies to the following inviting them to make them available for public inspection: |
Clerk | ||
| 156 |
Recreation Ground |
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a |
Tenders were opened from three contractors for carrying out remedial work to the trees in the Recreation Ground. It was proposed by Wendy Addley, seconded by Marion Carpenter and carried unanimously that a working party comprising of the Acting Chairman, the Tree Officer and the Clerk should meet the contractors on site in ascending order of price, to ensure full compliance with the specification, with an instruction to award the contract to the most competitive company. | Clerk | ||
| b | Two quotations were tabled from firms to supply an agreed worded notice for the car park. It was agreed to accept the offer from Blandford Engraving in the sum of £45.00 to include VAT. | Clerk | ||
| c | The Clerk presented one quotation to refurbish the gang mowers. He was instructed to obtain a further two. |
Clerk | ||
| 157 | Planning |
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| a | The following decision was tabled: 2/2007/1324 – Erect single storey front extension at 15 Melway Gardens – approved. |
Noted | ||
| b | Consideration was given to full (retrospective) application 2/2007/1350 to add two windows to the north east elevation of the dwelling on plot 2 at Little Stream. It was agreed to strongly oppose this application. | Clerk | ||
| c | Consideration was given to full (retrospective) application 2/2008/0013 to erect two signs at Gold Hill Business Park. It was agreed to recommend refusal. |
Clerk | ||
| 158 | Meetings |
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| a | The Clerk presented a Calendar of Meetings for the 2008-09 which was approved. (Meetings to be held on the first Monday in each month except on bank holidays when it will be held over to the second Monday) |
Clerk | ||
| b | It was agreed to again hold our Annual Parish Meeting as a combined event with the Annual Meetings of the Village Hall and Community Centre. Malcolm Allen, Chairman of the Village Hall Management Committee, agreed to book the hall for the 18th April (first choice) or the 11th April 2008. |
Clerk | ||
| 159 | Finance |
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| a | The situation in respect to the work at the Cross was reviewed and accepted. | Clerk | ||
b |
It was proposed by Wendy Addley, seconded by Jackie Yard and carried unanimously that the following cheques are signed:
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Clerk | ||
| c |
The following are the details of both accounts: |
RFO | ||
| No 1 account Opening Balance |
£6,169.15 |
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Less cheques as above |
£2,091.83 | |||
| Plus Computer grant from DCA | £869.40 | |||
| Balance in hand |
£4,946.72 |
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| No 2 account | ||||
| Balance in hand | £315.36 | |||
| Total Closing Balance | £5,262.08 | |||
| d | Marion Carpenter agreed to tape off and make safe the remnants of the broken pane of glass in the Station Road bus shelter. The Clerk to liaise with the Acting Chairman in effecting the repair. | Marion/Clerk | ||
| e | The Clerk was instructed to extend the insurance cover to include the new computer to be supplied under the Connecting Dorset Scheme. | Clerk | ||
| f | The Clerk reported that resulting from the appeal into the wrongfully imposed penalty for the alleged late submission of the Employer’s Tax Return (P45), the Council is no longer required to operate a PAYE system. This is on the basis that the present incumbent has other tax arrangements in place, which HMRC prefer. The letter from the Complaints Manager also included an apology. |
Clerk | ||
| 160 | Village Directory |
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| a | The Clerk reported that David Pope had handed over all the current information but it was noticed that there had already been several changes since his review. Therefore, before going to print, it was agreed to place a notice in The Hill asking for any updates. |
Jackie/Clerk |
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| b | Several Councillors agreed to combine with existing volunteers in collating and distributing the new Directory. |
Noted | ||
| 161 | Correspondence |
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| a | A number of items were presented and left on the table. |
Noted | ||
| 162 | Other Business |
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| a | It was agreed to ask Audrey Dow if any Homewatch stickers could be displayed around the village. |
Clerk | ||
| b | Following a question from the floor on the possibility making the new computer, to be supplied under the Connecting Dorset Scheme, available for public use the Clerk responded by saying that it was neither the intention of the scheme nor was it practical to do so on the grounds of availability, confidentiality and security. It was agreed to seek clarification from Connecting Dorset. |
Clerk | ||
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The Chairman declared the meeting closed at 9.25pm. |
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Signed ………………………………… Presiding Chairman Date ……………………
(To be signed and dated by the presiding chairman after approval at the next Parish Council meeting)
