Child Okeford Parish Council
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Minutes of the last Meeting
The ORDINARY MEETING of this Parish Council was held at the Community Centre on Monday the 2nd July 2007, at 7-30pm.
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| 051 |
Attendance |
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All Councillors attended with the exception of Carrie Lewis who sent her apologies for her absence. Deborah Croney (part time), four parishioners and the Clerk also attended. Angus Campbell who was attending a conference sent his apologies for his absence. Sylvia Holdeman presided. |
Noted | |||
| 052 | Declarations of Interest |
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Peter Riley declared a Personal and Prejudicial interest in item 060a (School Path) and Tim Cotton declared a Personal interest in the same item. |
Noted | |||
| 053 |
Minutes |
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The Minutes of the Ordinary Meeting held on the 4th June 2007, having been previously circulated, were confirmed and signed. |
Clerk | |||
| 054 |
Matters Arising |
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| a | A letter was read from Peter Impett, County Public Transport Co-ordinator, advising that the bus which departs from Wimborne at 1616 hrs on weekdays on service 83, is still running although it is now operated by Damory Coaches instead of Wilts & Dorset. | Carrie | ||
| 055 | Public Participation |
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| a | A complaint was made on the state of the verge in the Hollow, below Damsel Pit. It was agreed to ask the owner to tidy up the area. | Clerk | ||
| b | Mr Wiggins, of Okeford Cottage, queried the way in which the Council had processed his recent planning application. These points were addressed by the Chairman. | Noted | ||
| 056 | Reports |
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| a | Deborah Croney reported on the letter that NDDC had been sent to all Councillors, stressing the need for all phase II discretionary services that are to be devolved under the Local Delivery issue to be decided with all due haste. As phase II is not scheduled to start until 2008, she agreed to report back that the urgency accorded to this need was not as critical as indicated and that the due processes of discussions should be adequate to meet the deadline. She further reported that a meeting had been arranged by the DCC to be held at Stourpaine Village Hall on the 4th July 2007 at 3-15pm to discuss the possible reclassifying of Smugglers’ Lane to permit use by all vehicles - BOAT. (The Clerk is to endeavour to arrange for a delegate to attend.) She further stressed the need to reply to the consultative document on the Local Development Framework - Core Strategy, which is to be submitted before the 13th July 2007. (This document is currently being circulated and it was left to individual Councillors to comment as appropriate.) | Noted | ||
| b | Derek Duke reported on a meeting he attended to discus a corporate self assessment of the NDDC’s performance resulting from the Audit Commission's criticism of their performance. As a spin off from this NDDC has appointed John Bartlett to the post of Community Safety Policy Officer and it was agreed that all our previous papers on anti social behaviour in the village is sent to him to review. | Noted & Clerk | ||
| 057 | Local Initiative (Tough Choices)/VDS/DT11 Plan |
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a |
There was nothing further to report on these items. |
Noted | ||
| 058 | Code of Conduct |
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| a | Explanatory details from the Standards Board had been circulated prior to the meeting and a reply is outstanding from the NDDC’s Solicitor to the Clerk’s inquiry whether the District intends to arrange a block advertisement for parishes adopting the Code, as is happening in West Dorset. It was therefore agreed to hold the matter over. The deadline for voluntary adoption is the 1st October 2007, otherwise it will deem to have been adopted without the inclusion of clause 12.2. | Clerk | ||
| 059 | Highway Matters |
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a |
Angus Campbell is progressing the installation of the flashing school signs. |
Clerk |
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| b | The position of the post in the Hollow for the SID has been agreed and will be installed shortly. | Noted | ||
| c | The Clerk reported that our request for a traffic census to be carried out on the Hanford/Child Okeford Road had been refused on the basis of cost (£500) and lack of proven need. It was agreed to ask the DCC to replace the obliterated weight restriction sign by Steepleton Cottages. | Noted & Clerk | ||
| 060 |
Recreation Ground |
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a |
It was agreed to hold this matter over to the last item on the agenda. |
Noted | ||
| b | It was agreed to hold another work party on Saturday the 21st July 2007 at 10-00am. | All Councillors | ||
| c | It was agreed to display notices adjacent to the litter bins requesting users to take recyclable items home for disposal. | Clerk | ||
| 061 | Planning |
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| a | The following decisions were tabled: 2/2007/0320 - Extension to garage at Okeford Cottage - Approved. |
Noted | ||
| b | Consideration was given to full application 2/2007/0630 to heighten roof and install 5 dormer windows to form additional accommodation, erect a single storey extension and detached double garage at Greenlawns. It was agreed, with one abstention, to recommend refusal on grounds of impact on the surrounding properties, acceptance would create a precedent for similar development elsewhere and lack of cohesion in the design and materials proposed. | Clerk | ||
| 062 | Finance |
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| a
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It was proposed by Carrie Lewis, seconded by Angie Schwier and carried unanimously that the following cheques are signed:
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RFO | ||
| b |
The following are the details of both accounts: |
RFO | ||
| No 1 account Opening Balance |
£13,154.75 |
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Less cheques as above |
£8.610.70 | |||
| Balance in hand |
£4,544.05 | |||
| No 2 account balance | £235.36 | |||
| Total Closing Balance | £4,779.41 | |||
| c | It was proposed by Derek Duke, seconded by Jackie Yard and carried unanimously that the previously circulated estimated v actual expenditure for the 1st quarter of 2007/08 is accepted. | RFO | ||
| d | As NDDC no longer service doggie bins it was agreed not to purchase any. | Noted | ||
| e | The RFO reported that the Internal Audit was in progress and it was expected to be completed in about a week’s time. | Noted | ||
| f | It was proposed by Angie Schwier, seconded by Jackie Yard and carried unanimously that the RFO procures the latest edition of Local Council Administration from DAPTC at a cost of circa £50.00. | RFO | ||
| 063 | Correspondence |
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| a | A number of items of correspondence were left on the table. | Noted | ||
| 064 | Other Business |
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| a |
It was agreed to arrange for the builder’s wheelbarrow to be removed from the stream at the bottom of Green Lane. |
Clerk | ||
| b | It was agreed to obtain an estimate for removing the dead branches and branches below 2m from the ground on the horse chestnut trees in the Recreation Ground. | Clerk | ||
| c | It was agreed to request that Sylvia Holdeman, our Civil Emergencies Co-ordinator, holds keys to the Village Hall and Community Centre for use in an emergency situation. | Clerk | ||
| d | Jackie Yard reported that the stream had been polluted, which investigations revealed was possibly oil related. | Noted | ||
| 060 | Recreation Ground (Pedestrian Access to School) |
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| a | Peter Riley, who declared a personal and prejudicial interest in this item, left the meeting before discussions ensued. It was agreed to accept in principle a counter proposal from the School that the gate could be unlocked in the mornings for the start of school, during the lunch break and in the afternoons at the end of school, to permit entry and egress across the Recreation Ground, subject to Council being provided with an indication of the times when the gate will be unlocked. Upon receipt of this information it was agreed to obtain an estimate from Blanchards to prepare the legal agreement, and the School be informed of the cost involved. It was also agreed to request that the new gate is installed to be operational for the start of the new term. | Clerk | ||
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The Chairman declared the meeting closed at 9.55pm. |
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Signed ………………………………… Presiding Chairman Date ……………………
(To be signed and dated by the presiding chairman after approval at the next Parish Council meeting)
